How to download google forms responses as PDF?

Boobesh Ramalingam
Boobesh Ramalingam
Co-founder of Guesswork.co.

This is a common question from Google Forms users who need a PDF copy of each response, for a file or an audit. Google Forms has no button to download it. You can print one response at a time and save it as a PDF, which is slow when you have hundreds of responses and nothing is saved for you when the next one comes in. With Formesign, you can save each new response to Google Drive as a PDF. Even better, you set the folder once and nobody has to remember to do it again.

Let's start. Upload your form as a PDF and follow the steps below.

Use Formesign

  • Upload your PDF and click Proceed. On "Do you need the signed document to match your original PDF?", select Yes, keep my PDF exactly as it is and click Continue.
  • About a minute later, check the fields and click Proceed. On "How do you want the signature?", select Create a reusable link for recurring forms and click Continue. Your form opens in a new tab so that you can try it. Back on this tab, click View signed documents.
  • Each signer starts on Google Sign-in. If your users have no Google account, click Form, click the signature field and click Not required beside Verify identity.
  • Click on "Signed PDF" tab
The tabs PDF Template, Form, Preview, Share, Signed PDF and Responses, with Signed PDF marked
  • Click Save to Google Drive
The Signed PDF tab's bar with the Save to Google Drive button marked
  • Select the preferred folder and click Next
  • Select the page you want to save to Drive and click Proceed
  • Authorize Google Drive access to complete the setup.
To collect responses, click on "Share" tab, copy the link and share it with your users.

Use the Google Forms print option

Open your form in Google Forms > click Responses > click Individual > click on the Print icon > select Save as PDF and click Save. You can use the back and next buttons to navigate through the form responses and download them as PDFs one response at a time. However, this process can be tedious if you have hundreds of responses.
The Responses tab on the Individual view, with Responses, Individual and the Print icon marked
Open your form in Google Forms > click Responses > click on the more icon > click Print all responses > select Save as PDF and click Save. All the form responses will be saved as a single PDF file.
The Responses tab with the more icon marked and its menu open on Print all responses, which is marked

Summary

If you download responses as PDF one at a time, it is tedious when you have hundreds of them. With Formesign, you sync your form to a Google Drive folder and each new response is saved there as a PDF. Upload your form as a PDF and complete the steps above. If you have any questions, write to support.

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