How to share google forms responses?

This is a common question from Google Workspace users whose team needs to see the form responses. You could send them a copy now and then, but they will always be behind. You want them to open the responses themselves whenever they need to. In Google Forms, that means adding your team to the form itself, as editors who can also change it. With Formfacade, you can open your form in Google Forms from the Responses tab and share it there. Even better, you can add your team as Viewers in Formfacade instead, so they can view the responses and reports and leave your form alone.

Let's start. Create your form and follow the steps below.

How to share the responses?

  • On the page that opens, name your form, click Embed form and click Proceed. It can take about a minute.
  • You will land on the form's "Share" tab, on Embed. The top bar may say "Blank Formfacade form" until you reload the page.
  • Click on "Responses" tab
The tabs Edit, Preview, Share and Responses, with Responses marked
  • Click Submit to Google Forms
  • "Submit responses to Google Forms?" popup will be displayed. Click Proceed
  • The button will change to View in Google Forms. Click it
  • Your form's responses will open in Google Forms
The Responses tab open at Google Forms with 3 responses, with Google Forms and the View in Google Forms button marked
  • Click Share icon. Share screen will be displayed
  • Enter the email address
  • Set the role to Editor
  • Click Send
The Share dialog for Milk order form with John W added, the role set to Editor, Notify people, a Message box and Send, with the person, the role and Send marked

⚠️ Important

When you add users as collaborators in Google Forms, they can view the form responses by question or form respondents. The users will also be able to edit questions in google forms and delete responses as well. If you want to provide the option to view responses only, then there are three options.
  • Sync responses to Google Sheets and add them as collaborators in Google Sheets (learn more)
  • Send a copy of form responses as email to the collaborators (learn more)
  • Download form responses and share it with your users (learn more)
You can also add your team as Viewers in Formfacade, who can view the responses & reports. Read How to share your form with collaborators?

Summary

If your team needs to see the responses, they need access to the form. With Formfacade, you click Responses > View in Google Forms > Share icon, enter their email address and set the role to Editor, but they will also be able to edit questions and delete responses. Create your form and complete the steps above. If you have any questions, write to support.

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